For the Notice of Privacy Practices, click here.
For the Notice of Non-Discrimination and Multi-Language Insert, click here.

 


Member Rights and Responsibilites

Section 1
Our Plan Must Honor Your Rights as a Member of the Plan

Section 1.1
We must provide information in a way that works for you (in languages other than English, in Braille, in large print, or other alternate formats, etc

To get information from us in a way that works for you, please call Member Services (phone numbers are printed on the back cover of this booklet).

Our plan has people and free interpreter services available to answer questions from disabled and non-English speaking members. We can also give you information in Braille, in large print, or other alternate formats at no cost if you need it. We are required to give you information about the plan’s benefits in a format that is accessible and appropriate for you. To get information from us in a way that works for you, please call Member Services (phone numbers are printed on the back cover of this booklet) or contact our Civil Rights Coordinator.

Passport Advantage’s Civil Rights Coordinator can be contacted by:

Mail:
5100 Commerce Crossings Drive
Louisville, KY 40229
Attn: Civil Rights Coordinator

Telephone number:
502-212-6767 (TTY 711)

Fax number:
502-213-8905
Attn: Civil Rights Coordinator

Or email:
PADCompliance@passporthealthplan.com

If you have any trouble getting information from our plan in a format that is accessible and appropriate for you, please call to file a grievance with Member Services (phone numbers are printed on the back cover of this booklet). You may also file a complaint with Medicare by calling 1-800-MEDICARE (1-800-633-4227) or directly with the Office for Civil Rights. Contact information is included in this Evidence of Coverage or with this mailing, or you may contact Member Services (phone numbers are printed on the back cover of this booklet) for additional information.

Section 1.2
We must ensure that you get timely access to your covered services and drugs

As a member of our plan, you have the right to choose a primary care provider (PCP) in the plan’s network to provide and arrange for your covered services (Chapter 3 explains more about this). Call Member Services to learn which doctors are accepting new patients (phone numbers are printed on the back cover of this booklet). You also have the right to go to a women’s health specialist (such as a gynecologist) without a referral.

As a plan member, you have the right to get appointments and covered services from the plan’s network of providers within a reasonable amount of time. This includes the right to get timely services from specialists when you need that care. You also have the right to get your prescriptions filled or refilled at any of our network pharmacies without long delays.

If you think that you are not getting your medical care or Part D drugs within a reasonable amount of time, Chapter 9, Section 11 of this booklet tells what you can do. (lf we have denied coverage for your medical care or drugs and you don’t agree with our decision, Chapter 9, Section 5 tells what you can do.)

Section 1.3
We must protect the privacy of your personal health information

Federal and state laws protect the privacy of your medical records and personal health information. We protect your personal health information as required by these laws.

  • Your “personal health information” includes the personal information you gave us when you enrolled in this plan as well as your medical records and other medical and health information.
  • The laws that protect your privacy give you rights related to getting information and controlling how your health information is used. We give you a written notice, called a “Notice of Privacy Practice,” that tells about these rights and explains how we protect the privacy of your health information.

How do we protect the privacy of your health information?

  • We make sure that unauthorized people don’t see or change your records.
  • In most situations, ifwe give your health information to anyone who isn’t providing your care or paying for your care, we are required to get written permission from you first. Written permission can be given by you or by someone you have given legal power to make decisions for you.
  • There are certain exceptions that do not require us to get your written permission first. These exceptions are allowed or required by law.
    • For example, we are required to release health information to government agencies that are checking on quality of care.
    • Because you are a member of our plan through Medicare, we are required to give Medicare your health information including information about your Part D prescription drugs. If Medicare releases your information for research or other uses, this will be done according to Federal statutes and regulations.

You can see the information in your records and know how it has been shared with others

You have the right to look at your medical records held at the plan, and to get a copy of your records. We are allowed to charge you a fee for making copies. You also have the right to ask us to make additions or corrections to your medical records. If you ask us to do this, we will work with your health care provider to decide whether the changes should be made.

You have the right to know how your health information has been shared with others for any purposes that are not routine.

If you have questions or concerns about the privacy of your personal health information, please call Member Services (phone numbers are printed on the back cover of this booklet).

Section 1.4
We must give you information about the plan, its network of providers, and your covered services

As a member of Passport Advantage, you have the right to get several kinds of information from us. (As explained above in Section 1.1, you have the right to get information from us in a way that works for you. This includes getting the information in languages other than English and in large print or other alternate formats.)

If you want any of the following kinds of information, please call Member Services (phone numbers are printed on the back cover of this booklet):

  • Information about our plan. This includes, for example, information about the plan’s financial condition. It also includes information about the number of appeals made by members and the plan’s performance ratings, including how it has been rated by plan members and how it compares to other Medicare health plans.
  • Information about our network providers including our network pharmacies.
    • For example, you have the right to get information from us about the qualifications of the providers and pharmacies in our network and how we pay the providers in our network.
    • For a list of the providers and pharmacies in the plan’s network, see the provider and pharmacy directory.
    • For more detailed information about our providers or pharmacies, you can call Member Services (phone numbers are printed on the back cover of this booklet) or visit our website at http://passportadvantage.com/.
  • Information about your coverage and the rules you must follow when using your
    • In Chapters 3 and 4 of this booklet, we explain what medical services are covered for you, any restrictions to your coverage, and what rules you must follow to get your covered medical
    • To get the details on your Part D prescription drug coverage, see Chapters 5 and 6 of this booklet plus the plan’s List of Covered Drugs (Formulary). These chapters, together with the List of Covered Drugs (Formulary), tell you what drugs are covered and explain the rules you must follow and the restrictions to your coverage for certain drugs.
    • If you have questions about the rules or restrictions, please call Member Services (phone numbers are printed on the back cover of this booklet).
  • Information about why something is not covered and what you can do about
    • If a medical service or Part D drug is not  covered for you, or if your coverage is restricted in some way, you can ask us for a written You have the right to this explanation even if you received the medical service or drug from an out-of-network provider or pharmacy.
    • If you are not happy or if you disagree with a decision we make about what medical care or Part D drug is covered for you, you have the right to ask us to change the You can ask us to change the decision by making an appeal. For details on what to do if something is not covered for you in the way you think it should be covered, see Chapter 9 of this booklet. It gives you the details about how to make an appeal if you want us to change our decision. (Chapter 9 also tells about how to make a complaint about quality of care, waiting times, and other concerns.)
    • If you want to ask our plan to pay our share of a bill you have received for medical care or a Part D prescription drug, see Chapter 7 of this booklet.

Section 1.5
We must support your right to make decisions about your care

You have the right to know your treatment options and participate in decisions about your health care

You have the right to get full information from your doctors and other health care providers when you go for medical care. Your providers must explain your medical condition and your treatment choices in a way that you can understand.

You also have the right to participate fully in decisions about your health care. To help you make decisions with your doctors about what treatment is best for you, your rights include the following:

  • To know about all of your choices. This means that you have the right to be told about all of the treatment options that are recommended for your condition, no matter what they cost or whether they are covered by our plan It also includes being told about programs our plan offers to help members manage their medications and use drugs safely.
  • To know about the You have the right to be told about any risks involved in your care. You must be told in advance if any proposed medical care or treatment is part of a research experiment. You always have the choice to refuse any experimental treatments.
  • The right to say “no.” You have the right to refuse any recommended treatment. This includes the right to leave a hospital or other medical facility, even if your doctor advises you not to You also have the right to stop taking your medication. Of course, if you refuse treatment or stop taking medication, you accept full responsibility for what happens to your body as a result.
  • To receive an explanation if you are denied coverage for You have the right to receive an explanation from us if a provider has denied care that you believe you should receive. To receive this explanation, you will need to ask us for a coverage decision. Chapter 9 of this booklet tells how to ask the plan for a coverage decision.

You have the right to give instructions about what is to be done if you are not able to make medical decisions for yourself

 Sometimes people become unable to make health care decisions for themselves due to accidents or serious illness. You have the right to say what you want to happen if you are in this situation. This means that, if you want to, you can:

  • Fill out a written form to give someone the legal authority to make medical decisions for you if you ever become unable to make decisions for yourself.
  • Give your doctors written instructions about how you want them to handle your medical care if you become unable to make decisions for yourself.

The legal documents that you can use to give your directions in advance in these situations are called “advance directives.” There are different types of advance directives and different names for them. Documents called “living will” and “power of attorney for health care” are examples of advance directives.

If you want to use an “advance directive” to give your instructions, here is what to do:

  • Get the form. If you want to have an advance directive, you can get a form from your lawyer, from a social worker, or from some office supply stores. You can sometimes get advance directive forms from organizations that give people information about Medicare.  You can also contact Member Services to ask for the forms (phone numbers are printed on the back cover of this booklet).
  • Fill it out and sign Regardless of where you get this form, keep in mind that it is a legal document. You should consider having a lawyer help you prepare it.
  • Give copies to appropriate people. You should give a copy of the form to your doctor and to the person you name on the form as the one to make decisions for you if you can’t. You may want to give copies to close friends or family members as well. Be sure to keep a copy at home.

If you know ahead of time that you are going to be hospitalized, and you have signed an advance directive, take a copy with you to the hospital.

  • If you are admitted to the hospital, they will ask you whether you have signed an advance directive form and whether you have it with you.
  • If you have not signed an advance directive form, the hospital has forms available and will ask if you want to sign one.

Remember, it is your choice whether you want to fill out an advance directive (including whether you want to sign one if you are in the hospital). According to law, no one can deny you care or discriminate against you based on whether or not you have signed an advance directive.

What if your instructions are not followed?

If you have signed an advance directive, and you believe that a doctor or hospital did not follow the instructions in it, you may file a complaint with the Kentucky Board of Medical Licensure 310 Whittington Parkway Suite lB, Louisville 40222. You may also call them at 1-502-429- 7150 or fax to 1-502-429-7158.

Section 1.6
You have the right to make complaints and to ask us to reconsider decisions we have made

If you have any problems or concerns about your covered services or care, Chapter 9 of this booklet tells what you can do. It gives the details about how to deal with all types of problems and complaints. What you need to do to follow up on a problem or concern depends on the situation. You might need to ask our plan to make a coverage decision for you, make an appeal to us to change a coverage decision, or make a complaint. Whatever you do – ask for a coverage decision, make an appeal, or make a complaint – we are required to treat you fairly.

You have the right to get a summary of information about the appeals and complaints that other members have filed against our plan in the past. To get this information, please call Member Services (phone numbers are printed on the back cover of this booklet).

Section 1.7
What can you do if you believe you are being treated unfairly or your rights are not being respected?

If it is about discrimination, call the Office for Civil Rights

If you believe you have been treated unfairly or your rights have not been respected due to your race, disability, religion, sex, health, ethnicity, creed (beliefs), age, or national origin, you should call the Department of Health and Human Services’ Office for Civil Rights at 1-800-368-1019 or TTY 1-800-537-7697, or call your local Office for Civil Rights.

Is it about something else?

If you believe you have been treated unfairly or your rights have not been respected, and it’s not

about discrimination, you can get help dealing with the problem you are having:

  • You can call Member Services (phone numbers are printed on the back cover of this booklet).
  • You can call the State Health Insurance Assistance For details about this organization and how to contact it, go to Chapter 2, Section 3.
  • Or, you can call Medicare at 1-800-MEDICARE (1-800-633-4227), 24 hours a day, 7 days a week. TTY users should call 1-877-486-2048.

Section 1.8
How to get more information about your rights

There are several places where you can get more information about your rights:

  • You can call Member Services (phone numbers are printed on the back cover of this booklet).
  • You can call the State Health Insurance Assistance For details about this organization and how to contact it, go to Chapter 2, Section 3.
  • You can contact

Section 2
You Have Some Responsibilities as a Member of the Plan

Section 2.1
What are your responsibilities?

Things you need to do as a member of the plan are listed below. If you have any questions, please call Member Services (phone numbers are printed on the back cover of this booklet). We’re here to help.

  • Get familiar with your covered services and the rules you must follow to get these covered services. Use this Evidence of Coverage booklet to learn what is covered for you and the rules you need to follow to get your covered services.
    • Chapters 3 and 4 give the details about your medical services, including what is covered, what is not covered, rules to follow, and what you pay.
    • Chapters 5 and 6 give the details about your coverage for Part D prescription drugs.
  • If you have any other health insurance coverage or prescription drug coverage in addition to our plan, you are required to tell us. Please call Member Services to let us know (phone numbers are printed on the back cover of this booklet).
    • We are required to follow rules set by Medicare and Medicaid to make sure that  you are using all of your coverage in combination when you get your covered services from our plan. This is called “coordination of benefits” because it  involves coordinating the health and drug benefits you get from our plan with any other health and drug benefits available to you. We’ll help you coordinate your benefits. (For more information about coordination of benefits, go to Chapter 1, Section 7. )
  • Tell your doctor and other health care providers that you are enrolled in our plan. Show your plan membership card and your Kentucky Medicaid card whenever you get your medical care or Part D prescription drugs.
  • Help your doctors and other providers help you by giving them information, asking questions, and following through on your care.
    • To help your doctors and other health providers give you the best care, learn as much as you are able to about your health problems and give them the information they need about you and your health. Follow the treatment plans and instructions that you and your doctors agree upon.
    • Make sure your doctors know all of the drugs you are taking, including over-the­ counter drugs, vitamins, and supplements.
    • If you have any questions, be sure to ask. Your doctors and other health care providers are supposed to explain things in a way you can If you ask a question and you don’t understand the answer you are given, ask again.
  • Be considerate. We expect all our members to respect the rights of other patients. We also expect you to act in a way that helps the smooth running of your doctor’s office, hospitals, and other offices.
  • Pay what you owe.  As a plan member, you are responsible for these payments:
    • In order to be eligible for our plan, you must have Medicare Part A and Medicare Part B. For most Passport Advantage members, Medicaid pays for your Part A premium (if you don’t qualify for it automatically) and for your Part B premium. If Medicaid is not paying your Medicare premiums for you, you must continue to pay your Medicare premiums to remain a member of the plan.
    • For most of your drugs covered by the plan, you must pay your share of the cost when you get the This will be a copayment (a fixed amount). Chapter 6 tells what you must pay for your Part D prescription drugs.
    • If you get any medical services or drugs that are not covered by our plan or by other insurance you may have, you must pay the full cost.
    • If you disagree with our decision to deny coverage for a service or drug, you can make an appeal. Please see Chapter 9 of this booklet for information about how to make an appeal.
  • If you are required to pay a late enrollment penalty, you must pay the penalty to keep your prescription drug coverage.
  • If you are required to pay the extra amount for Part D because of your higher income (as reported on your last tax return), you must pay the extra amount directly to the government to remain a member of the plan.
  • Tell us if you move. If you are going to move, it’s important to tell us right away. Call Member Services (phone numbers are printed on the back cover of this booklet).
    • If you move outside of our plan service area, you cannot remain a member of our plan. (Chapter 1 tells about our service area.) We can help you figure out whether you are moving outside our service area. If you are leaving our service area, you will have a Special Enrollment Period when you can join any Medicare plan available in your new area.
    • If you move within our service area, we still need to know so we can keep your membership record up to date and know how to contact you.
    • If you move, it is also important to tell Social Security (or the Railroad Retirement Board). You can find phone numbers and contact information for these organizations in Chapter 2.
  • Call Member Services for help if you have questions or We also welcome any suggestions you may have for improving our plan.
    • Phone numbers and calling hours for Member Services are printed on the back cover of this booklet.
    • For more information on how to reach us, including our mailing address, please see Chapter 2.

Cancellation and Disenrollment

You also have the right to cancel or disenroll as long as certain requirements are met.

When can I cancel?

Cancellation occurs when you request to leave Passport Advantage before your effective date. You can cancel your plan:

  • Any time before the plan’s effective date

When can I disenroll from my plan?

Disenrollment occurs when you request to leave Passport Advantage after your effective date. You can generally disenroll from your plan during the:

  • Annual Election Period (AEP) – All Medicare beneficiaries have the opportunity to enroll during the Annual Enrollment Period (October 15 to December 7 of each year).  The termination date will be January 1 of the following year.
  • Medicare Advantage Open Enrollment Period (OEP) – Anyone enrolled in a Medicare Advantage Plan can switch plans during the Medicare Advantage Open Enrollment Period, which occurs during the first 3 months of the year (January – March) or during the first 3 months of Part A and Part B entitlement.

During OEP, you have a one-time opportunity to enroll in another Medicare Advantage plan (with or without Part D drug coverage) or disenroll from your current Medicare Advantage plan and return to Original Medicare.

When disenrolling from your Medicare Advantage plan during OEP, the termination date is the end of the month in which the disenrollment request is received if returning to Original Medicare.

You can also disenroll during a Special Enrollment Period (SEP) if you qualify for an SEP. Circumstances that may qualify you for a Special Enrollment Period (SEP) are:

  • Moving out of a plan’s service area
  • Losing group employer coverage
  • Qualifying for or have a change in your Medicaid coverage or level of Extra Help received from Medicare

Passport Advantage must receive your disenrollment request by the last day of the month in which you wish to disenroll or before the end of the election period. The termination date is the last day of the month for the month of the requested termination.

How to cancel or disenroll

You may cancel your coverage with Passport Advantage before the effective date by calling Member Services or sending a written request.  Our address and phone number are shown below.

To disenroll from Passport Advantage, you must submit your request in writing. You may submit a letter in writing or complete the Member Disenrollment Form, click here.  Mail the written request or completed disenrollment form to the location below.

If you have questions or would like the disenrollment form mailed to you, please contact Member Services at 1-844-859-6152 (TTY/TDD 711).  Hours are Monday through Friday 8 a.m. to 9 p.m. EST (8 p.m. CST) from April 1 to September 30 and 7 days a week from 8 a.m. to 9 p.m. EST (8 p.m. CST) from October 1 to March 31.

For requests submitted in writing, please include the following information:

  • Member’s name
  • Member ID number
  • Statement you want to cancel your coverage or disenroll from Passport Advantage
  • Requested disenrollment date
  • Signature

Send your written request or completed disenrollment form to:

Passport Advantage
5100 Commerce Crossings Drive
Louisville, KY 40229

 


 

Last Modified: December 11, 2019